In an effort to go digital, and reducing the load of paper, organizations have been successfully implementing document management systems in their infrastructure. Switching to digital storage and management of critical data is not only the need of the day but a way to stay toe-to-toe with the competition.
With increased development in the world of technology, notably artificial intelligence, the document management industry is already witnessing significant trends in the year 2017. Let’s shed some light on what is ruling the roost right now, and what possibilities lie ahead in the world of document management:
Outsourcing is becoming more and more common
Whether it is document management services such as capture and scanning, or record management solutions, more firms are delegating their document management operations to specialized solution providers. Going forward, this trend is only going to increase. As more outsourcing occurs, firms will have better control over their workflow and will be able to focus more on core operations and growth strategies.
Cloud technology is at the core of all document management systems
Cloud document management has really lifted off in the past few years and is the definitely the undisputed future of document management. With documents now available anywhere at any time, accessing information on the go has been transformed drastically. With rapid advancements in artificial intelligence and machine learning, cloud systems are becoming increasingly intelligent, and operational costs are rapidly dwindling.
Social media is getting integrated into document management systems
The boom of social media and websites like Facebook, Twitter, Instagram, and Snapchat has had a profound effect on businesses. Social networking is slowly replacing the traditional means of formal communication, such as emails, and therefore, we can expect to see an increased integration of social technology in document management.
Mobile-friendly document management systems are on the rise
Today, office professionals are increasingly working through smart devices such as smartphones and tablets. Therefore, there is a greater need to make document management software mobile-friendly and efficient on a handheld system.
Client portals will be more commonplace
Due to the need for seamless sharing of files and data between the client and a project manager, document management systems are giving rise to client portals that can be easily set up via company intranet. This allows for better collaboration, communication and relationship with clients when it comes to managing important documents and projects.
Enhanced collaboration and workflow is becoming a reality
Taking cues from the previous point, document management software allow for better collaboration among colleagues and teams working on the same project. It provides a single space where anyone can share, edit, review, track changes, and comment upon file and data sharing. More software vendors, therefore, are adding this collaboration functionality in their products presently.
With increased development in the world of technology, notably artificial intelligence, the document management industry is already witnessing significant trends in the year 2017. Let’s shed some light on what is ruling the roost right now, and what possibilities lie ahead in the world of document management:
Outsourcing is becoming more and more common
Whether it is document management services such as capture and scanning, or record management solutions, more firms are delegating their document management operations to specialized solution providers. Going forward, this trend is only going to increase. As more outsourcing occurs, firms will have better control over their workflow and will be able to focus more on core operations and growth strategies.
Cloud technology is at the core of all document management systems
Cloud document management has really lifted off in the past few years and is the definitely the undisputed future of document management. With documents now available anywhere at any time, accessing information on the go has been transformed drastically. With rapid advancements in artificial intelligence and machine learning, cloud systems are becoming increasingly intelligent, and operational costs are rapidly dwindling.
Social media is getting integrated into document management systems
The boom of social media and websites like Facebook, Twitter, Instagram, and Snapchat has had a profound effect on businesses. Social networking is slowly replacing the traditional means of formal communication, such as emails, and therefore, we can expect to see an increased integration of social technology in document management.
Mobile-friendly document management systems are on the rise
Today, office professionals are increasingly working through smart devices such as smartphones and tablets. Therefore, there is a greater need to make document management software mobile-friendly and efficient on a handheld system.
Client portals will be more commonplace
Due to the need for seamless sharing of files and data between the client and a project manager, document management systems are giving rise to client portals that can be easily set up via company intranet. This allows for better collaboration, communication and relationship with clients when it comes to managing important documents and projects.
Enhanced collaboration and workflow is becoming a reality
Taking cues from the previous point, document management software allow for better collaboration among colleagues and teams working on the same project. It provides a single space where anyone can share, edit, review, track changes, and comment upon file and data sharing. More software vendors, therefore, are adding this collaboration functionality in their products presently.
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