4 Benefits Of Document Imaging Or Scanning

Document imaging is basically the practice of using scanners or other special cameras to scan or take a picture of information contained on paper and microfilm. There are a lot of advantages of converting paper to digital files through the use of document imaging. 

If you’re still on the fence about going paperless, don't wait any longer because your business can reap a host of benefits. Here are 4 top reasons to use document imaging. 

Better Data Security and Staff Collaboration- 

Document scanning makes it really easy to share documents and collaborate on projects. You don’t need to reproduce information on paper and the staff in multiple locations can have access to as well as view electronic documents. Since protecting hard copy information is difficult, scanned documents can be encrypted, protected with a password and securely stored in the cloud. This way the users can track all file activity.  

Improved Customer Service and Disaster Recovery-

It can get very hard to provide consistent customer service if you have customers in more than one region. Document scanning helps you get important information to your clients much faster instead of constantly having to print and mail bills, invoice statements, and other things. Paper documents are vulnerable to certain damages like fire, floods, and other natural disasters. Fortunately, document imaging offers enhanced disaster recovery for your business as digital images can be backed up.  

More Time and Office Space- 

Using prime office real estate to store business records is costly so imaging your documents frees up office space and thus, can be used to generate more revenue for your company. More than thousands of files can be stored on just one single server instead of taking up space in bulky file cabinets. It takes about 35-37 minutes to find one paper file but document imaging services provide access to your organization so that files can be retrieved quickly and easily without any hard work.

Eco-Friendly- 

Document imaging isn’t just beneficial for your business but also the environment. The average office worker uses about 10,000 sheets of paper every single year. That means a ton of trees are being cut down in order to provide this. Even if a mere fraction of that paper ends up in the waste, it causes harm and damage to the environment. Document imaging greatly reduces paper consumption and helps provide a greener planet.