During the start of the 80’s, various vendors started investing the development of software systems as managing paper-based documents was getting extremely difficult. The systems delved into not just documents that were printed and published but also the ones that consisted of photographs, prints etc.
The phase of developers that came in post them, started writing a second and a little different type of system. This system had the capability of managing documents that were electronic in nature. These included all the files and documents that had been created on computers and could be stored in the local file systems of the users. The earliest electronic document management systems had the property of managing only propriety file types, or a limited number of file types. A few years later these systems were called document imaging systems. This is mainly because of their characteristic of capturing, storing, indexing and retrieving of image file formats.
The next big development in the Digital Document Management systems world was that it could manage any type of file format and also be able to store it on the network. The applications could now run electronic documents, collaboration tools, security, workflow, and auditing capabilities altogether.
These systems could help an organization with capturing faxes and forms, saving copies of the various documents in the form of images and storing image files in the repository for security and quick retrieval.
EDM systems could later be differentiated on the basis of how they stored documents. You might have observed that some EDM systems store documents in file formats such as Microsoft Word or Excel, PDF i.e the native file formats. On the other hand, the second category of EDM systems stores files and documents in the format of HTML.
Recently the systems that encompass cloud-hosted management software are preferred by companies. This is mainly because of how they simplify complexities and bring down maintenance costs on hardware.
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